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Last updated: 10.11.25
1. Who We Are
Genius Online Ltd ("Genius Online", "we", "us", or "our") is a creative communications and recruitment-technology company based in the UK.
We design, build, and operate products including iQ — the Skills-First ATS, AndMe, and related services (together, the "Services").
Registered Office:The South Barn, Broughton Hall, Skipton BD23 3AE
Company Number: 06975000
Email: privacy@genius.online
2. Using Our Website & Products
By accessing any Genius Online website or platform, you agree to these Terms.
You may use our Services only for lawful purposes and in accordance with these Terms.
You must not attempt to gain unauthorised access to our systems or data, or use our Services in a way that could harm others or the operation of our platforms.
We may update or modify our Services periodically; your continued use signifies acceptance of those changes.
3. Intellectual Property
All content, design, software, text, graphics, logos, and trademarks on our websites and platforms are owned by or licensed to Genius Online.
You may not reproduce, distribute, or create derivative works without our written consent.
Client trademarks and materials remain the property of the respective owners.
4. Data Protection & Privacy
We are committed to protecting your privacy and complying with the UK GDPR, EU GDPR, and Data Protection Act 2018.
What We Collect
We may collect:
- Contact information (name, email, phone, organisation)
- Account details for iQ or AndMe users
- Usage data (analytics, cookies, browser type, IP address)
- Candidate data processed on behalf of clients (see Section
5. How We Use It
- To provide and support our Services
- To respond to enquiries and deliver demos
- To maintain security and performance
- To send service updates or marketing (only with consent)
We never sell your personal data.
Our Legal Basis
We process data under one or more lawful bases: contractual necessity, legitimate interest, legal obligation, or consent.
5. Candidate Data
Within iQ and AndMeWhen clients use our recruitment platforms, Genius Online acts as a data processor and the client acts as the data controller.
We process candidate information strictly under client instruction, for recruitment and onboarding purposes only.
Data is stored in secure UK/EU data centres with encryption in transit and at rest.
We maintain appropriate technical and organisational measures to ensure confidentiality, integrity, and availability of all candidate data.
6. Cookies
Our websites use cookies and similar technologies to:
- Enable essential site functionality
- Improve performance and analytics
- Personalise content and marketing (with consent)
You can manage cookie preferences through your browser or our on-site cookie banner.
Full details are provided in our Cookie Policy.
7. Sharing & Transfers
We may share limited data with trusted service providers (hosting, analytics, CRM, support) under strict confidentiality and data-processing agreements.
Where data is transferred outside the UK/EU, we rely on appropriate safeguards such as the UK International Data Transfer Addendum or EU Standard Contractual Clauses.
8. Data Retention
We retain personal information only as long as necessary for the purposes described above or to meet legal and contractual obligations.
When data is no longer required, it is securely deleted or anonymised.
9. Your Rights
Under data-protection law you may:
- Request access to the data we hold about you
- Request correction or deletion
- Object to processing or withdraw consent
- Request data portability
To exercise any right, contact privacy@genius.online.
We will respond within one month.
10. Security
We use industry-standard safeguards, encryption, multi-factor authentication, and regular penetration testing to protect data.
However, no online service can guarantee absolute security; use our platforms responsibly.
11. Third-Party Links
Our websites may link to third-party sites.
We are not responsible for the content or privacy practices of those sites; please review their policies separately.
12. Marketing Communications
If you opt in, we may send updates about Genius Online and our products.
You can unsubscribe at any time via the link in each email or by contacting us directly.
13. Liability
To the extent permitted by law, Genius Online is not liable for indirect or consequential losses arising from your use of our websites or Services.
Nothing in these Terms limits liability for fraud, negligence, or any right that cannot legally be excluded.
14. Changes to This Policy
We may update these Terms and this Privacy Policy occasionally to reflect legal, technical, or business developments.
We will post any updates here with a new "Last updated" date.
15. Contact Us
Questions, requests, or concerns?
Email: hello@genius.online
Phone: 01756 701 222
South Barn, Broughton, Skipton BD23 3AE
